Creating a project and assigning user access rights and task

When managing a project that includes tasks, issues, and multiple users responsible for their implementation, it is essential for a manager of a project to be able to assign access rights to team members. Project access rights define the level of visibility and access into a project for a user or user group. Project Manager allows the assignment of three levels of access rights: View, Task, and Project.

Consider the following example: John Smith is an elementary school principal and is using Project Manager to create the project “Standard testing for 4-th grade”. Before splitting project into separate tasks, he assigns access rights to his team according to the following scheme:

Assigning project access rights to users

Ann is assigned View access level to the project, which allows her to view project details and its tasks without a right to make changes.

Kim is given Task access to the project. In addition to viewing project and task details, she has a right to manage tasks (add, modify, and delete), assign tasks to users, change task details (date, cost), and complete and resume tasks.

Being a manager of the project, John automatically inherits the highest level of project and tasks access – Project. However, in practice Jeff will assume control over the project. Though he is not the project manager (not to confuse with Project Manager application), he can still be assigned Project access rights. Now both John and Jeff can modify project properties, complete it or resume, and delete it if needed.

Creating and assigning project tasks
Now that project has been created and user access rights are assigned, John splits the project into four tasks and assigns each task to a user responsible for its implementation:

As shown on the picture above, a user assigned to a task implementation may or may not have access rights to the project. Jack is assigned to “Practice test” and “Standard testing”; Sue’s assignment is “Result analysis”. They both have no access rights to the project - it is not required for their tasks. Ann is assigned to “Test preparation” task and she also has View access level to the project, as described above. This allows her to view all project details, tasks (not just her own), dates and modifications and use this information to work on her assignment.