Creating mailing lists and sending bulk emails

Though most email users associate bulk emailing with spam, sending out mail to multiple users is a common practice in many business and personal communications:

• sharing personal news with family and friends
• distributing newsletters
• e-mail marketing campaign
• sharing company information with colleagues

WebAsyst provides several ways to create mailing lists in Contact Manager and use them to send out bulk emails in Mail Master.

Creating a list in Contact Manager is a straight forward operation, performed directly from Contact Manager main window by clicking List -> Add List. This opens up “Create Contact List” form where you can give your new list a name:

You can choose any or all of the following options to populate your newly created mailing list:

i. Adding contact folders to your mailing list
Click on Folders tab, and select contact folders that you’d like to include in the list. If you are looking to create a mailing list of your current and potential clients to send out announcements, greetings, etc., this option offers you a quick and efficient way to do so. Select “Customers” and “Subscribers” folders to be added to your list to ensure that each and every contact included in the folders will receive the email. If later on you add a new contact to “Customers” folder, you don’t need to update “My List” manually – Contact Manager will dynamically add a new entry to all the lists that contain “Customers” folder:

ii. Adding contacts to your mailing list
Click on Contacts tab. Email addresses of all the contacts stored in your database will be displayed. You can add contacts one by one to the list of your email recipients. This is a lengthy process to create a mailing list with large number of recipients, but a good way to create private communication lists – you can manually control which recipients are in the list and quickly add/delete a contact if needed.

iii. Adding user groups to your mailing list
Click on Groups tab to add one or more user groups to your list. You can use this option if you would like to create a mailing list that contains employees of your company departments, who are users of the system. For example, you can add “Financial Dept” user group to your mailing list; this way each user of “Financial Dept” group will be included in “My List”. When a new user is added to “Financial Dept” group, he/she will be automatically added to “My List”:

Sending out bulk emails to recipients of a mailing list
Now that you have created your mailing list “My List”, you can go to Mail Master to create and send your email. When indicating recipients for you outgoing message, “My List” will be among other mailing lists that can be added to your email. Go ahead! Add “My List” and your email will be sent to each recipient included in “My List”:

Visit www.webasyst.net/contact-manager.htm and www.webasyst.net/mail-master.htm to learn more about Contact Manager and Mail Master applications!