We have recently published a blog post in “Ideas for use” category describing how you can send emails directly from Document Depot. In addition to this, Document Depot includes another email customization tool, which lets you specify name and email address to be used as a sender in outgoing messages.

A user can select his/her name and email address, the way they are saved in Contact Manager database, to be used when sending out emails from Document Depot. Another option is to enter a different name and/or email. Click Document -> Service and then open Email tab to see the name and email address that are used currently as sender’s details in Document Depot. Click Change if you would like to change it and indicate your choice:

For example, user Ann Lowell, whose email address is saved in contact database as annlowell@none.none, needs to send her boss the expense report stored in Document Depot. She is currently logged in the system, so she clicks on “Use the name and email of the user who sends a message”. Her recipient will see email from Ann in his/her mailbox:

Later on Ann wants to share her latest vacation photos with friends, which are stored in one of her personal Document Depot folders. She usually prefers to use her home email address for personal matters and she can still easily do it without logging in to the mail client that she uses at home. Ann can click on “Use the same Name and Email for all messages” and enter the name and email, which she wants her friends to see in their mailboxes when they receive her photos:

Learn more about this and other Document Depot features: www.webasyst.net/document-depot.htm