Using Recycle Bin to handle deleted files

Document Depot application includes a recycle bin feature, which works similar to the way Recycle Bin does in Windows on your computer: a file deleted by a user is not removed from the system but is instead moved to the “Recycle Bin” folder. Files contained in Recycle Bin can be deleted permanently or restored again.

Access to Recycle Bin
Document Depot Recycle Bin is accessed by clicking Document -> Service. Recycle Bin page displays all the files deleted by every user of the system along with file details (file owner, by whom it was deleted, date, size, etc.). A user can remove selected files permanently or restore them, by placing them in a selected folder. It is therefore recommended that an access to Recycle Bin is given to a user with account administrative privileges or a user with access to all Document Depot folders in the system.

The picture below shows deleted files listed in Recycle Bin:

Deleting files with version history
If you are deleting a file that has a version history (see post from February 22, 2007 describing version control feature), only latest (currently displayed in a folder) version will be available in Recycle Bin. However, if you would like to restore the deleted file, its version history will be restored as well.

Please note, that a file version deleted from the history list will not be placed in Recycle Bin – it will be permanently removed from Document Depot.

Total number of files in Document Depot
Recycle Bin is just another folder in Document Depot, therefore files stored in it are counted into the total of files, stored in Document Depot. The Account Information page in John’s account shows that there are total of 44 files stored in the account, the number of files in all existing folders, including files in the Recycle Bin:

After John removes 4 files permanently from the Recycle Bin, the total number of files in the system will be 40, which will be displayed in the Account Information page:

File versions from history lists are not counted into the total of files in the system. Therefore, deleting a file with version history permanently from Recycle Bin will decrease the file total by one.