Using templates for your mail messages

Mail Master includes a collection of over twenty message templates. Template in Mail Master is an email with preloaded message body. You can find greetings, announcements, acknowledgements, notices and many more – a variety of messages used often in business and personal communication. Templates are stored in the folder Templates, they are marked with blue and have a status Template.

A messages with Template status cannot be sent out directly. Instead you can base your message on a selected template and save it. It automatically receives Draft status and only then it can be sent out to its recipients.

Composing from a template
Click Message -> Compose from Template and select a template. A standard “Compose Message” form opens up with the template name in the subject line and the template content as the message body. Many templates also include personalization variables, which can be substituted with values (name, company name, address, etc.) from you contact database. (You can read more how to personalize your emails). Message details, which are required to be substituted manually, are written in cursive (name and description of a product, date, etc.). Following is the message body of the “New Product Release” template:

You can now add as many changes as you need to the message and save it. It will be listed in the Templates folder with the status Draft. The message can now be sent to its recipients in a standard way.

Creating a template
Mail Master offers several ways to create a template. One way to create a new template is to modify an existing one. Since every template is editable, you can simply open it, add your changes and save it under a different name. Another method is to save a message as a template. Create a new message or open one from your message list (it could be a message with any possible status - Draft, Sent, Pending) and click Message -> Save as Template. You can add image to your template and attach a file. Your newly created template receives Template status and is ready to be used for composing emails: